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Privacy Policy

A legal disclaimer

1. Who we are
Van Gils Creations is based in the Netherlands and specializes in event production, film production, and technical solutions for productions.
We are responsible for the processing of personal data as described in this privacy policy.
2. What data we collect
We process personal data when you use our services or provide this information to us.
This may include:

  • First and last name

  • Company name

  • Address details

  • Phone number

  • Email address

  • Billing information

  • Project-related information

  • IP address and website behavior (via cookies)

3. Purpose of data processing
Van Gils Creations processes your data for the following purposes:

  • Execution of agreements (events and productions)

  • Preparing quotations and invoicing

  • Communication and contact

  • Planning and execution of projects

  • Improving our services

  • Marketing and portfolio use (where consent is required)

  • Compliance with legal obligations

4. Data retention
We do not retain personal data longer than necessary for the purposes stated.

  • Administrative data: 7 years (legal requirement)

  • Contact details: as long as there is a business relationship or until deletion request

  • Marketing data: until you opt out

5. Sharing personal data with third parties
Van Gils Creations does not sell your personal data.
We only share data when necessary for service delivery, for example with:

  • Suppliers and partners

  • Technical crew and production parties

  • Accounting and administrative services

  • Hosting and IT providers

Where required, we enter into data processing agreements with these parties.
6. Cookies and website usage
Our website uses cookies to:

  • Ensure proper website functionality

  • Analyze usage and performance

  • Improve user experience

You can disable cookies via your browser settings.
7. Your rights
You have the right to:

  • Access your personal data

  • Correct your data

  • Request deletion of your data

  • Withdraw consent

  • Object to data processing

  • Request data portability

Requests can be submitted using the contact details below.
8. Data security
We take appropriate technical and organizational measures to protect your data against:

  • Unauthorized access

  • Loss or theft

  • Unlawful processing

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